Pilbara Minerals is the leading ASX listed pure-play lithium company, owning 100% of the world’s largest, independent hard-rock lithium operation. Located in Western Australia’s resource-rich Pilbara region, the Pilgangoora Project and Operation produces a spodumene and tantalite concentrate. The significant scale and quality of the operation has attracted a consortium of high quality, global partners.

Through execution of Pilbara Minerals growth and diversification strategy, it is positioned to become a major player in the rapidly growing lithium supply chain, underpinned by increasing demand for clean energy technologies such as electric vehicles and energy storage as the world pursues a sustainable energy future.

THE OPPORTUNITY: 

We are seeking an experienced Administration Supervisor to join our Site Services Team at our Pilgangoora Operation.

you will play an integral part in the day to day administration support for the site operations, ensuring work flow processes and systems are accurate and timely to assist in a smooth, efficient administration service to the operating mine.

This is a permanent full-time position which operates on a FIFO 8/6,4/3 roster from Perth or DIDO from Port Hedland.  

Key responsibilities include but are not limited to:

• Provide leadership and supervision of the site administration and travel team.
• Administration support in all areas to support the process and systems of the mining operation.
• Co-ordinating all site entries, including the onboarding of new employee and contractor Mobilisations to site. This includes but not limited to: - creating client profiles in Corporate Travel Management (CTM) and INX InFlight programs, booking flights, allocating accommodation, create and maintain residents rosters
• Maintain INX Inflight system, allocate access, ensure integrity of system is well maintained and performs efficiently and to meet the business needs
• Prepare and maintain site wide bus and flight schedules, including ongoing assessment of the business transport requirements based on operational requirements
• Provide SME support for INXInflight and support integration with other INX modules
• Book site specific inductions, arrange IT access and manage DIDO travel/rosters
• Maintain and update employment records in INX InFlight
• Distribute site notices and maintain site notice register.
• Liaise with internal and external stakeholders on all administration matters.
• Timely and accurate daily/weekly/monthly reporting and data entry of RO Sheets, Cleanaway, LV odometer readings and HV machine hours
• Performing INX InFlight end of month tasks and roll over of site rosters.
• Procurement activities including raising purchase requisitions, receipting and invoice reconciliation in Pronto.
• Oversee flight charter contracts for day-to-day issues and concerns escalating items to the Superintendent
• Escalating and directing calls or requests for information to relevant areas
• In conjunction with Site Administrators arrange all site light & heavy vehicle servicing
• Coordinate hire cars and transport arrangement - Port Hedland to site and vice versa.
• Create and prepare reports and analyse data from INX
• Other ad hoc duties as required

ABOUT YOU:

• Current C class driver’s license.
• Certificate IV in Business, Administration, or a related area.
• High efficiency using the full Microsoft Office suite
• Efficiency using INX InFlight program
• Strong administration background
• Ability to meet deadlines and timeframes
• Ability to work in a busy environment and under pressure
• Positive and friendly manner in supporting employees, contractors, and visitors at all levels
• Respecting privacy and confidentiality in dealing with employee matters and information.
• Strong interpersonal and communication skills
• A team player and willing to work autonomously
• Flexible approach and attitude
• Ability to multitask and manage work output with constant interruptions.
• A willingness and enthusiasm to embrace new task and training opportunities to support the responsibilities of this position and the smooth operation of the mine.
• Pass pre-employment medical and DAS testing

WHAT WE OFFER

• Competitive Salary
• Annual incentive based on company performance, paid in cash or cash/share combination
• Career growth opportunities
• Great accommodation and recreational facilities
• Paid Parental Leave
• Paid Community Leave
• Take a front row seat in the sustainable energy transformation!
• Values led culture

WHAT WE STAND FOR

• Great people
• Think, do, achieve
• Safety matters
• Quality products
• Valuing our partners
• Making a difference in the world

PROMOTING DIVERSITY

Pilbara Minerals recognises that talented people come from diverse backgrounds, who can contribute to our successes in different ways.  We are an Equal Opportunity Employer and strongly recommend women and Australian indigenous people to apply.

OUR RECRUITMENT PROCESS

As part of our recruitment process, we require a pre-employment medical, drug and alcohol screen and a National Police Clearance.

Short listing for this role will commence immediately.  

We respectfully request agencies not to forward unsolicited resumes unless requested.

ACKNOWLEDGEMENT OF COUNTRY

Pilbara Minerals respectfully acknowledges the Nyamal and Kariyarra People of the Pilbara, and the Whadjuk Noongar People of the Perth region who are the traditional owners and first people of these lands. We would like to pay respect to the Elders past, present and emerging for they hold the memories, the traditions, the culture and hopes of the Nyamal, Kariyarra and Whadjuk Noongar Peoples.

If you are interested in learning more about Pilbara Minerals or registering for future opportunities, please visit our website  www.pilbaraminerals.com.au